Welcome to the Western New York Alpaca Show and Fiber Festival of WNY. The show and festival will be held at the beautiful historic Empire City Farms in Cuba, NY on July 12 and 13 2008. This weekend is a busy one in Cuba, as it is reunion weekend, so we are anticipating the potential for significant public attendance. In addition to the AOBA certified show, there will also be a fiber festival celebrating fiber, fiber artistry, and handcrafted workmanship that will be taking place at the same location during the weekend.

Below, you will find all of the general information you need to make plans for the show. We hope to see you there!

The Western New York Alpaca Show is an AOBA certified Level 2 show
Dates: July 12th - 13th, 2008
Location: Cuba, NY. This years show will be located at Empire Farm (a.k.a the Block Barn), just south of I-86 at Exit 28. The huge barn can be seen from the road, it is about 1 mile south of the highway, on South Street.

Check in will start at noon till 6pm on Fri. July 11th.
Fleece entries must be turned into the fleece show by 4pm!!

Judges

Halter Judge - Tim Lavan
Fleece Judge - Sharon Loner
Performance Judge - Sharon Loner

This event will include a Shorn Halter Show, Fleece Show, and Fiber Festival.

The halter and performance classes will be outdoors under tents. 2- 60x160’ tents with 8’x10’ panel stalls for alpacas and 1 tent for the show rings and 1 tent for the Fiber Arts Festival. Electricity and water will be available to all participants (extra fee for electricity).

The fleece show will be housed inside the big barn.

The Alpaca Breeders of Western New York (ABWNY) are the proud sponsors of this show and we look forward to a successful event that we hope to host annually.

Other events planned include: a “Fiber Festival” with artisans, education seminars, photo contest, product display; Meet-n-Greet reception on Fri. night with pizza and drinks provided; A silent herdsire auction and a raffle with unique items from individual farm donations. ABWNY will also be hosting a “farm store” and will be selling a wide variety of end products from member farms. Plenty of parking will be provided for farm attendees and public. A $2 donation is requested for parking to support the Cuba Architect foundation.

We will have local vendors from the surrounding area providing food. The show will be open to all alpaca breeders, a fee of $75 will be charged for non-AOBA members.

We will be working with the Cuba Chamber of Commerce in promoting this show. Our show is the same weekend as Cuba’s “Reunion Weekend” and will be promoted along with the reunion which normally brings about 300 to 400 people to the area.

The show committee and ABWNY farm members cordially invite you to attend this show, to compete with the best of your breeding programs, meet new and old friends in the alpaca community and enjoy all the fiber activities.

Sincerely,
Cindy Vars -Show Superintendent – 716-353-2963, cindy@autumnhillalpacas.com
George Schena -Show Coordinator- 716-913-1986. schena@alpacaniagara.com 

New York State Health Requirements

New York State Animals

• Valid NYS Intrastate Certificate of Veterinary Inspection ( CVI – Form AI61 ) within 30 days of July 13, 2008.
• Uniquely identified by Microchip at the base of the left ear; and the alpaca’s name, as shown on the Alpaca Registration Inc. form (ARI) and microchip number must appear on CVI.

Animals from outside New York

• Interstate Health Certificate within 30 days of July 13, 2008.
• Negative Tuberculosis test, axillary method must be used and so noted on the health certificate for animals over 12 months and within 60 days of entry.
• Negative Brucellosis test, for animals over 6 months and within 30 days of July 13, 2008.
• Uniquely identified by microchip at the base of the left ear; and the alpaca’s ARI name and microchip number must appear on CVI.

Additional Health Requirements

• Negative BVD PCR test or VI test documented on CVI.
• It is strongly suggested that all animals attending are vaccinated for rabies within one year of the show.
• Exhibitors are required to bring a copy of the CVI form to the show. The copy will be kept by the show superintendent for permanent show records. Exhibitors should keep the original CVI with them for travel purposes.
  
  The Point of Contact for questions regarding BVD testing is George Schena
  Phone: 716- 913-1986
  Email: schena@alpacaniagara.com

Do not call the AOBA Office or AOBA Show Division Office regarding the BVD testing as only our Point of Contact can answer your questions.

Directions to Show Site:

From the East: I-86 West to Exit 28. Go left on 305 (South St.) for 1.1 miles. Show site is on the left at Empire City Farm, 105 south St. Cuba, NY 14727

From the West: Please note...if you are coming from the West, there is a detour this year.
Take 1-86 and exit at Hinsdale. Follow the detour signs the last few miles . Show site is on the left at Empire City Farm, 105 south St. Cuba, NY 14727
 

Area Hotels

ABWNY has reserved a block of rooms at the following hotels:

Hotels in the area book quickly - with the busy season we are unable to obtain “block rooms” at all hotels. Here are some hotels in order of distance from the show site.

• Econolodge in Cuba (3 miles away) We have a block of 7 rooms at a rate of 89.99 per night, including continental breakfast. They only had smoking rooms left but he said that he would be glad to open the windows to air them out. Reservations need to be made by 6/7/07 to get the rate above. The address for the motel is 1 North Branch Rd, Cuba, NY 14727. Phone number 585-968-1992.
• Hampton Inn (16 miles away at Exit 26) 25 rooms - discount $99 up to June 22 - 716-375-1000
• Best Western (18 miles away at Exit 25) - 716-372-1300
• Country Inn and Suites (18 miles away at Exit 25 ) - 716-372-7500

Saturday Night Pig Roast

The fun will continue under the tents for those who wish to stay purchase dinner after Saturday’s show. The meal will be pork, salad dishes and soft drinks. Cost will be $20.00 person. Purchase during show registration.

Sponsorship Information

Gold Sponsor – $400 – Full page color ad in the show book, and 3x8 ft banner ring-side.
Silver Sponsor – $250 – 1/2 page color ad in the show book.
Bronze Sponsor – $150 – 1/3 page black and white ad in the show book. 
Business Card Sponsor – $25 – business card black and white ad in the show book.
Class Sponsor - $30

All sponsors will be listed on the ABWNY webpage

Show Entry Fees

• Animal stall- $50.00
• Display stall- $75.00
• Alpaca entry fee- 40.00
• Fleece entry fee- $35.00
• Non AOBA show member add $75.00 to fees
• Herdsire Showcase fee- $50
• Electrical hookup (for fans, displays etc.) $20 per farm

Stall Information

• All stalls are 10'X8', there is a limit of 3 juveniles or 2 adult alpacas per stall, 7 juveniles or 5 adults in a double stall.
• There is a limit of 6 stalls per farm including the farm display stall.
• It is the exhibitor's responsibility to keep the exhibition area clean at all times. Exhibitors may advertise their sales list and sell alpacas at the stalls. However, no sale of alpaca related merchandise by exhibitors will be permitted at stalls or booth.
• Stall space will be assigned first come, first serve, determined by post-mark.
• All aisles are to be kept clear for movement of traffic through tents.

Stall Sharing

1. Both Farms A and B will need to complete their own Reservation and Halter Entry Forms.
2. Farm A should reserve and pay, with their own check or cash, for all of the stalls plus their own entries and extras.
3. Farm B should state on their Reservation Form that they are sharing with Farm A and pay, with their own check or cash, for their own entries and extras.
4. Farm B should then pay their share of the stall(s) directly to Farm A.
5. The ABWNY board members or superintendent or anyone else associated with the Western New York Alpaca Show will not be responsible for any problem or injuries that may occur when sharing stalls.

     Show Information

• All Show related questions should be directed to the Show Superintendent, Cindy Vars at 716-353-2963 or email at cindy@autumnhillalpacas.com.
• No animal substitutions will be allowed from the original entry form, unless an animal becomes ill and permission is obtained from the Show Superintendent. Permission must be obtained prior to arriving at the show. There will be a $10 change fee for each change made to your show registration after payment has been made.
• The show will be run in accordance with the 2008 rules of the AOBA Alpaca Show Division Handbook. We encourage you to join the Show Division and become familiar with the handbook.
• All alpacas shall be presented for judging with a plain halter and lead rope. The handlers attire should be conservative, neat and appropriate for the class. Farm names or alpaca names can not be displayed on the exhibitor or animal during the class.
• Nursing mothers may not be accompanied in the show ring by their crias.
• All alpacas entered must be registered with the Alpaca Registry, Inc. Per 2008 AOBA Alpaca Show Division rules no pending papers will be accepted.
• All alpacas must be entered in the name of the owner, farm, entity, as listed on the ARI Registration Certificate. Animals that are in the process of being purchased or certificates that have not been transferred must have Buyers Permission to Show Form, signed by the owner that is listed on the certificate. 
• An alpaca, not in complete control by the exhibitor, may be excused from the ring by the Judge. 
• There is a $75 AOBA fee for all farms that are not AOBA Show Division members. It is $75 per farm, not per animal. There is a $6 AOBA Show Division fee for every animal entered in the show, that fee is reflected in your $40.00 entry fee.
• An owner can only enter 3 alpacas per breed type, per gender, per color designation, per age division. Example: An owner can only show 3 white, huacaya, yearling, males. 
• Send completed entry forms (paper or online) with a copy of ARI registration papers. Please use the most current ARI Color Chart and color rules in the AOBA Show Division Handbook to determine the color of each animal. An alpaca will not be entered if there is incomplete or missing information. 
• Entries must be postmarked by May 20^th, 2008 for the regular fee of $40.00 halter class & $35 fleece entry.
  • Mailed in Entries: (download forms from www.alpacabreedersofwny.com available after May 5, 2008) Send Registration form, Check, ARI Registration Certificate, Exhibitor Disclosure Form, Buyers Permission to Show Form and, if applicable, a copy of the Fleece Tag. 
  • Online Registrations: (available at www.alpacabreedersofwny.com after May 5, 2008) Send Check, ARI Registration Certificate, Exhibitor Disclosure Form, Buyers Permission to Show Form, if applicable, a copy of the Fleece Show Entry Tag.
  • Mail to: Halter entries to Cindy Vars Show Superintendent 3763 Barrett Rd Andover, NY 14806. 716-353-2963
  •               Fleece entries to Barb Rockefeller 7553 Meade Hallow Rd, Little Genesee, NY 14754. 585-928-1930
  • Make checks payable to ABWNY (Alpaca Breeders of Western New York)

Pending space availability, the Superintendent will accept mail in entries postmarked from May 20th through June 1^st, 2008, for a late fee of $60.00 per animal for halter and $50.00 for Fleece.

If you are a ABWNY member and wish to sell items in the ABWNY store booth. Contact Robin Kellogg for more information at 585-593-4982